Pre & Post Behaviour Checklist
Paper Checklists Do Not Work. Here Is What Does.
Most fleets still rely on paper-based pre-start and post-trip inspections. Drivers forget to fill them in, forms get lost, safety issues go unreported, and fleet managers have no way to verify what actually happened. VisionTrak's digital checklist system fixes all of that, without adding complexity for your drivers or your team.
The Problem With Paper
Paper checklists are easy to skip, easy to falsify, and impossible to search when you need a specific record. They do not send you an alert when a driver reports a fault. They do not timestamp when the inspection was done. And they do not prove who completed them.
The VisionTrak Solution
Drivers scan a QR code on their vehicle, verify their identity with a personal PIN, and complete a tailored checklist on their phone in minutes. The results land in your inbox automatically, every shift, with safety issues flagged and every record tied to the right driver and vehicle.
You Always Know Who Drove What. And When.
Every checklist is tied to a verified driver through a unique personal PIN, not just a vehicle. When a driver scans their vehicle's QR code and enters their PIN, the system confirms their identity before a single question can be answered.
That means every submission in your records is linked to a specific named driver, a specific vehicle, and an exact timestamp. No shared logins. No unsigned paper forms. No gaps in accountability.
Know About Vehicle Safety Issues Before the Next Shift Starts.
Not all checklist questions carry equal weight. Questions flagged as Safety Critical cover the checks that matter most for driver safety and vehicle roadworthiness. If a driver reports a fault against one of these, you are notified immediately.
Fleet managers receive an email the moment a safety critical response is submitted, with the specific question and answer highlighted. That gives you the information you need to pull a vehicle from service before anyone else gets behind the wheel.
Odometer, Fuel, Incidents. Captured Every Single Shift.
Post-trip checklists capture more than vehicle condition. Every submission records the odometer reading at the end of the shift, litres and cost of fuel purchased, any incidents or damage reported, and whether the vehicle was returned in a safe condition.
These records feed directly into your maintenance scheduling, cost tracking, and compliance reporting without any manual data entry from your office team. It just happens.
Your Fleet's Status in Your Inbox. Automatically.
Fleet managers and supervisors receive automated email summaries of completed checklists before and after each shift. You choose who gets notified, whether that is one person, a team, or a distribution list, and which checklists they receive.
No logging into a portal to find out if checklists were done. No chasing drivers. The information comes to you, every shift, every vehicle, without anyone having to remember to send it.
